PRCC CONSTITUTION

PRESTON RADIO CAR CLUB

Constitution of the Club – As submitted by the Committee of the PRCC and agreed and approved at the PRCC AGM of 17^th September 2005 and as amended by agreement of the PRCC EGM of 2nd July 2006.

1. TITLE

The Club shall be known as the Preston Radio Car Club

2. OBJECTIVES

(a) To promote the hobby of radio car racing in the Fylde area.

(b) To encourage the racing of radio control one eighth scale buggies within a co-ordinated annual calendar.

(c) To develop and maintain a racing facility within the Fylde area.

(d) Together with the BRCA set local rules and standards for racing

3. MEMBERSHIP

Membership shall be open to all and shall be deemed to commence when the applicants first year annual fees have been paid to the Club and the Clubs Membership Form has been completed, signed and returned to the Club.

Membership shall be within the following categories.

(a) Full individual equity members.

(b) Full individual none equity members.

(c) Fellows who are in the opinion of a two thirds majority of an AGM of the Club, have performed outstanding services to the Club. Fellowship of the Club carries automatic Full Individual membership for life and may only be rescinded by a two thirds majority vote at an AGM of the Club on recommendation of the Committee. Not more than one fellow can be elected in any two year period and any elected fellow must first have been an equity member of the club.

(d) Junior members.

(e) None Driving.

All members (with the exception of None Driving Members and None Equity Members) have the right to attend and vote on issues at the AGM and any EGM. A proxy vote is permissible on items that have been published on the Clubs Web Site or posted at two of the events listed on the clubs calendar prior to the date of the AGM.

4. CLUB ENTRY FEE (JOINING FEE)

Any club membership applicant or none equity member paying the club entry fee shall become an equity member of the club. The club entry fee shall be reviewed and fixed annually at the AGM.

4a. ANNUAL SUBSCRIPTIONS

The subscriptions period shall be one year running from the 1^st January to the 31^st December of the same year. Membership subscriptions shall be reviewed and fixed annually at the AGM. Any member who has not paid his/her subscriptions within one month of the renewal date shall be assumed to have terminated his/her membership of whatever category.

Membership can be reinstated after the renewal date on payment of all annual back fees or by making a fresh membership application as per Clause 3 of the Club Constitution but until such time all the members rights will cease to be in operation.
Any applicant applying to join the club within the last four months of the year shall have their membership fee discounted by 50%.

5. RESIGNATION

Any member wishing to withdraw from the Club membership must notify a member of the Committee in writing.

6. CESSATION OF MEMBERSHIP

Any member failing to renew his/her membership as required or any member notifying his/her resignation shall forfeit all right to claim on the Club, its property or its funds.

7. COMMITTEE MEMBERS

To qualify for election to any Committee position, the member so elected must first be a Full Individual Equity or Senior member of the Club. Committee members shall be elected annually for a period of two years at the AGM. Nominations for these positions to be sent to the Chairman of the Club in writing six weeks before the AGM. The nominee must be a Full Individual or Senior member of the Club.

The Committee shall comprise a Chairman, Vice Chairman (Secretary) and Treasurer plus other Officers as may be deemed necessary. A quorum of the Committee shall comprise at least two thirds of its officers. All Officers elected by the AGM shall be ex-officio members of all committees and sub-committees appointed within the club.

8. CLUB OFFICERS

Officers of the club shall be appointed and dismissed by the Committee at their discretion to provide duties as required by the Committee to assist in the running of the Club. Club Officials shall be answerable to the Committee for the duties that they have been asked to perform.

9. POWERS OF THE COMMITTEE

The Committee shall manage all concerns of the Club upholding the Clubs Constitution and shall have powers to settle all points of interpretation of the Clubs published and rules of administration and racing providing such powers shall not overrule a resolution of the AGM.

The Committee shall have powers to establish sub-committees to manage special interests or events and to co-opt members onto such sub-committees.

Any committee may, from time to time, fill any vacancy in its number which may arise for the remaining period of the office. Any committee by unanimous vote of its officers declare a Committee Member absent and replace him if the period of absence is detrimental to the business of the club.

In the case of the conduct of any member, in or out of Club events ,shall be in the opinion of the Committee be injurious to the character or interest of the Club, the Committee shall request such member to attend before them to justify his/her conduct. The Committee after hearing such member, or in the event of such member neglecting to attend before them, shall have the power to expel or suspend such member or call upon them to resign and shall thereupon cease to be a member of the Club. In the case of a member being suspended the members rights to the Club will cease until the suspension has elapsed or the member has been reinstated by the Committee. In every case of expulsion, required resignation or suspension of a member the decision shall be final, and the excluded member shall have no remedy against the Club or the Committee, or any right of appeal. A minimum of two thirds majority of all members of the Committee shall be necessary to order an expulsion or suspension. An expulsion or suspension of such a member will result in that member not being allowed to take part in any racing organised by the Club or using the Clubs facilities.

10. VOTING

All elections of Committee members shall be decided by a straight majority vote of those equity members present unless any other of the voting mechanisms are employed.

11. FINANCE

All matter relating to the spending of Club funds shall be referred through the Treasurer to the Committee. The Treasurer shall make an annual finance statement to the AGM offering all relevant documents for inspection at the meeting. At each AGM an Auditor shall be appointed to hold office for one year. In the event that an auditor is not satisfied with the financial affairs of the Club he shall require the Secretary to convene a Committee meeting within 21 days.

12. FINACIAL YEAR

1^st October to 30^th September

13. ANNUAL GENERAL MEETING

The AGM shall be held as soon after the end of the financial year as is practical and in any event not later than the month of February following. The following business shall be transacted at the AGM:-

(a) Report on the general working of the Club and its divisions.

(b) Representation of the Club accounts

(c) Election of Officers and Auditor

(d) Review and agree the annual membership and club entry fee.

(e) Review and agree the race fees for each of the membership categories.

(f) Discussion of any other business of which due notice has been given.

(g) Arrange a provisional date for the next AGM which shall in any event be within thirty days of the provisional date.

14. EXTRAORDINARY GENERAL MEETING

An EGM may be called at any time if the Committee so decide. The Secretary shall also call a meeting on receiving written request to that effect, signed by no less than 10% of the equity membership or fifteen equity members whichever is the greater. Such a general meeting shall take place within 28 days of the written request being received and all equity members shall receive 14 days notice of the meeting, but without the necessity for detailing any other particulars.

A resolution of the EGM shall not be valid unless 10% of the equity membership or fifteen equity members whichever is the greater is present and not unless the resolution be passed by at least two thirds of the equity members voting. A proxy vote is permissible on items that have been published on the Clubs Web Site prior to the date of the EGM

15. MINUTES OF THE MEETING

Minutes of an AGM, EGM or annual Conference shall be published as soon as convenient thereafter and in any case before the next similar meeting.

Minutes of Committee meetings shall be available to all committee members, including ex-officio members, before the next similar meeting. Copies of all minutes shall be kept indefinitely by the appropriate officer.

16. DEFICIENCY OF FUNDS

In the event of insolvency, the deficit shall be made good by an equal payment from each member (with the exception of Junior , none equity and None Driving members) or in such manner as an AGM or EGM shall decide.

17. MEMBERS ADDRESSES

Each members address shall be recorded in the Associations records and shall be deemed to be correct unless the Membership Secretary be notified in writing of an alteration of change of said member,

18. CONSTITUTION RULES

A copy of the constitution shall be made available with each application to join the Club and every subsequent year on renewal of membership. These rules so presented shall be binding on every member. No member shall be absolved from the effect of these rules on allegation of not having received them.

19. INTERPRETATION OF RULES

The Committee shall be the sole authority for the interpretation of these rules and the decision of the Committee upon any question of interpretation, or upon any other matter affecting the Club not provided for by these rules, shall be final and binding on the members.

20. ALTERATION OF CONSTITUTION

The Constitution defines the rules of government of the Club. All alterations or additions to the Constitution may only be adopted by resolution at an AGM or EGM convened according to the Constitution. Such resolution must receive a two thirds majority vote of the entire club equity membership which can be made by either voting at the meeting or by post.

21 DISSOLUTION OF CLUB

If at any general meeting a resolution for the dissolution of the Club be passed by a two-thirds majority of the of the equity membership present, and such resolution be confirmed at an EGM, held not less than one month thereafter at which not less than two-thirds the membership are present, by a majority of two-thirds of the members the Committee shall thereupon or at such date as shall be specified in the resolution, proceed to dissolve the Club. The Committee shall proceed to realise the property of the Club and after discharge of all liabilities, shall divide the same amongst all the equity members accordingly to the proportions decided at the EGM. Upon the completion of such division the Club shall be dissolved.

22. OBLIGATION OF MEMBERS

(a) To uphold the Constitution of the Club.

(b) To keep the Club informed of any change of address or circumstance stated on their current membership form.

(c) At all times when attending the Club's racing facility to uphold all matters of Health and Safety both in terms of their own conduct and in their own operation of equipment and models and also when witnessing the conduct of other members or visitors to the Club's racing facility and in their operation of equipment and models.

(d) To support the Committee in the maintenance and development of PRCC track facilities.

(e) At all times to be respectful of the track facilities and to be courteous to other drivers and visitors at PRCC meetings.

(f) To undertake all duties required at race meetings, specifically marshalling, to an acceptable standard.

23. AWARDS/PRIZES AT PRCC SANCTIONED EVENTS

(a) Unless the Committee has first given its permission in writing, no trophy, award or prize of any kind may be given which has an intrinsic value greater than £50.00 UK Sterling.

(b) Under no circumstances are cash prizes to be awarded.

Affiliated to the BRCA
Membership Number 5150